These minutes remain unofficial until approved by the council at the next meeting.
Submitted by Clerk/Treasurer
February 12, 2020
The Town of Chester Council held the regular council meeting on February 12, 2020.
Members Present: Mayor James Dahlen, Council persons, Wendy Dauwalder, Rachel Ghekiere, Shane Kenfield, Tina Neer, Scott Ross, and Tonia Wickum
Staff Present: John Kleinsasser (Public Works Director)
Ashley Wickum (Clerk/Treasurer)
Guests: Terry Tyler
Mayor James Dahlen called the regular council meeting to order at 6:04 pm.
- Public Comment: None
- Tina Neer made the motion to approve the minutes from the Public Hearing & Regular Council meetings on January 8, 2020. Wendy Dauwalder seconded the motion. Motion to approve minutes passed with all voting ayes.
- Claims were presented to the council for approval. Scott Ross made the motion to approve the claims submitted for payment. Tina Neer seconded the motion. Motion to approve claims passed with all voting ayes.
- The council reviewed the adjustments and journal entries made in January. Scott Ross made the motion to approve the JV & Adjustments. Tina Neer seconded the motion. Motion passed with all voting ayes.
- Sheriff’s Office Report: Copy was faxed to the City Office by Ellen and presented to the council.
- New Business:
- Updated code list- Rachel Ghekiere made the motion to approve the updated code list and send to Sterling Codifiers. Tonia Wickum seconded the motion. Motion passed with all voting ayes.
- Old Business: Mayor Dahlen updated the council on his conversations with the Town’s Attorney, Jim Zaddick. Jim is working with the north central reginal water authority’s attorney to get the information he requested after the last council meeting. Once the information is provided, Jim will request a meeting with the Authorities’ attorney.
- Additional Agenda Items: Mayor Dahlen was contacted by Northwester Energy worker Jim Vinson about the removal of a street light between the MX motel and the Quickstop. It is located on private property and the owner wants it removed, however, it is part of the Town’s SID. Mayor Dahlen okayed for the light to be removed and Mr. Vinson will make sure NEW removes that light from the SID.
- Continuing to work with the commissioners on the courthouse. An analysis of water/sewer/garbage costs for the building would be about $72,000 in services in a 30-year time span, well worth the space in the courthouse.
- PWD Report: John Kleinsasser updated the council the new garbage truck needed to be worked on, but is fixed, the lift that was bought was charged twice to the credit card and the company isn’t getting it refunded. The clerk will contact the credit card company to dispute the charge. The crew is continuing to work on fixing the pipe at the irrigation before spring.
- Clerk update: Clerk, Ashley Wickum updated the council that she attended First Aid/AED/CPR and stop the bleed courses, and the AED has been installed in the office and she will service it monthly. The auditors will be here March 23 &24th. DES from Helena did a site visit to close out the small project for FEMA that the Town had. This went well and is completed. Ashley will send in the Direct Administrate Costs and that will be the last revenue requested by FEMA for the disaster.
- Council Report:
Scott Ross would like the council to start thinking about looking at grants for cleaning out the creek
Shane Kenfield was wondering if Bob Mattson was still in charge of the Lions Park and getting the outhouses pumped. The 4-H council was wondering and would like to coordinate with whomever is doing it to schedule pumping at the 4-H Campground.
Tonia Wickum- wanted to know if the question about overtime and being called out to plow snow was answered. Clerk Ashley Wickum updated the council that MMIA had provided clarification on State Law and Town Policy regarding “Call Out” and overtime pay. All employees must have worked 40 hours in that pay week before being paid overtime. If they use vacation/sick/holiday during the week for their 40 hours and then work on a Saturday or Sunday that is NOT overtime, it would go towards their 40hrs worked. The only exception is for the worker who has pump duty they are given 2 hours of overtime on Saturday and Sunday regardless of hours worked during the week. MMIA has suggestions for wording in the employee handbook and this will be worked on.
Wendy Dauwalder – wanted to know how training was going for Terry Tyler with John PWD. John updated the council that after consideration and review, he is not going to retire in June of 2020, and will stay for at least another year, he will give the Town a written letter of resignation and ample notice when he does decide to retire. James Dahlen updated that he had talked to Bill Hunt about the hiring procedures after last months meeting and nothing can or should be done before receiving a written notice of retirement, and then the hiring process can begin. The Town currently doesn’t have a written policy on hiring within or advertising outside so this will be an area to address when the time comes.
Shane Kenfield has been approached by a few members of the community about the streets needing to be cleaned when it was thawing, John let everyone know that on the day in question the town as in fact clearing the streets.
John Kleinsasser updated that copies of the new updated maps will be coming soon.
Scott Ross invited everyone to attend the blood drive on February 27th from 12-6 at the Lutheran Church in town.
Scott Ross also invited everyone to the Annual Bear Paw meeting on Feb. 20th.
Scott Ross made a motion to adjourn the meeting. Wendy Dauwalder seconded. Meeting was adjourned at 7:18 pm.
Submitted by_______________________ Approved by_________________________ Clerk Mayor