These minutes remain unofficial until approved by the council at the next meeting. 

 

 Submitted by  Clerk/Treasurer

October 10, 2018

 

The Town of Chester Council held their regular meeting on October 10, 2018.

Members Present:        Mayor James Dahlen Council persons Wendy Dauwalder, Scott Ross, Tonia Wickum, Rachel Ghekiere, Tina Neer and Shane Kenfield

Members Absent:       

Staff Present:              John Kleinsasser (PWD)

                                    Ashley Wickum (Clerk/Treasurer)

Regular Meeting

 

Guests:                       

 

  • Mayor James Dahlen called the meeting to order at 7:02 pm
  • Tonia Wickum made the motion to approve the minutes of the regular council meeting September 12, 2018 and special meeting September 17, 2018. Rachel Ghekiere seconded the motion. Motion to approve minutes passed with all voting ayes.
  • Claims for October 2018 were presented to the council. Scott Ross made the motion to approve the claims submitted for payment. Tina Neer seconded the motion.  Motion to approve claims passed with all voting ayes.
  • The council reviewed the adjustments and journal entries made in September. Rachel Ghekiere made the motion to approve the adjustments and journal vouchers. Shane Kenfield seconded the motion.  Motion passed with all voting ayes. 
  • Public Comment: None
  • Sheriff’s Office Report: None was given to the Town Clerk, a copy will be requested and emailed to council members.
  • New Business:
  • Rates Discussion:

Garbage Rates Discussion:

Discussion following up on last month’s meeting regarding the cost of operating the landfill. 

Fund 5410-Account 430840- Landfill

 

5 year average for landfill claims               $22,088.87

5 year average for landfill wages            +$45,489.56                       

5 year average landfill operating cost        $67,578.43                      

 

5 year average of landfill operating cost by PIT

  • Household Material Pit accounts for about 80% of operating cost $54,062.74     
  • Building materials pit account for about 20% of operating cost $13,515.69

Currently PU, LLC. pays the Town of Chester $265/dump or approximately $3180/year (one dump per month).  If PU, LLC. uses 15% of the household pit, the breakeven cost for operating would be:  $54,062.74 x 15% = $675.78/dump or approximately $8109.41/year. Resulting in a current loss of

 $-4929.41 for the Town of Chester. 

 

The area used by PU, LLC. at the Town of Chester’s Landfill household pit, taking into account truck size, weight, and number of times Joplin dumps/month, is conversantly estimated at a usage of 12% of the household pit.  The breakeven cost for the Town of Chester for the area used by PU, LLC. would be: $54,062 x 12% = $540.62/dump or approximately $6487.52/year.  Resulting in a current loss of

$-3307.52 for the Town of Chester. 

 

The Town of Chester proposes that the rate for PU, LLC.  be based on the estimated use of 12% of the Household Material Pit.  The breakeven cost for operating would be $540.62/dump, one dump per month = $6487/year, plus one of the following: 

  • 10% maintenance fee added for a total of: $594.68 or @ $7,136.16/ year            
  • 15% maintenance fee added for a total of: $621.71 or @ $7,460.52/year

Mayor Dahlen will call PU and talk to them about the discussion and also invite them to the next meeting.  It needs to be determined how long of a time period to do this rate increase over.  Also, more research needs to be done for the building material pit costs.

 

 Building materials pit account for about 20% of operating cost       $13,515.69

 

Building Material Pit is 10’x40’x250 = 100,000 cu/ft or 3700 cu/yard.   

  • Cost $0.135 per cu/ft. $3.65 per cu/yard      

Landfill charges need to be charged per cu/ft or cu/yard.  Figures will need to be worked out to know the size of a standard pickup, truck, trailer etc. To be able to determine cost. 

 

Sewer rates will need to be raised to make sure the reserve is built back up on the account.  Also need to look at a sewer policy, and if the Town wants to have a base rate, like water, for the sewer and garbage when customers “turn their water off”.  Discussion about EDU system.  Council member Shane Kenfield wanted to know why the increase that was done over the 3 year period wasn’t enough.  Grants and additional funding options were anticipated but not awarded and this affected the amount of debt that is being taken on by the Town.                                     

 

  • Intent to raise rates: No action taken
  • Attorney Contract: Jordan Y. Crosby – Ugrin Alexander Zadick, P.C.:

Contract with Jordan Crosby, to investigate the obligation of the town to Reg. Water.  Bill Hunt recommended her to the Mayor.  Retention Letter was sent via email only.  Council reviewed, there is no conflict of interest between the agency and the North Central Reginal Water

  • Old Business: Mayor would like to up the clothing allowance or add a cell phone allowance.  Will research this and have on next month’s agenda as an action item. 
  • Additional Agenda Items:
  • PWD Report: John Kleinsasser reported that the pool is painted and turned out well.  The guys are pumping out the pond to begin cleaning.  MET was out to wire in the large pump and Jerry Myers has passed his CDL.
  • Clerk update: FEMA is progressing well.   
  • Council Report: none
  • Tina Neer made a motion to adjourn the meeting. Rachel Ghekiere seconded.  Meeting was adjourned at 9:30 pm.