These minutes remain unofficial until approved by the council at the next meeting.
Submitted by Clerk/Treasurer
March 13, 2019
The Town of Chester Council held its regular scheduled meeting on March 13, 2019.
Members Present: Mayor James Dahlen Council persons Scott Ross, Rachel Ghekiere, Wendy Dauwalder, Tina Neer, Tonia Wickum, and Shane Kenfield
Members Absent: Staff Present: John Kleinsasser (PWD)
Ashley Wickum (Clerk/Treasurer)
Guests: Sarah Robbin, Karla Kulpus
- Mayor James Dahlen called the meeting to order at 7:03 pm
- Public Comment: Sarah Robbin’s was present for the Tribal Rural Water and the NCRWA, just wanted to notify the council that she was attending the reginal meetings and can report back to the council on the meetings.
- Karla Kulpus- CDC- Came to talk to the Council about the Community Clean-up Day, which they have planned for Friday April 26th 1-5. They are asking for volunteers and hoping that the school will be able to help as well. She is asking for a list of projects from the City. She is planning to ask youth organizations to go around town to talk to people to see if they have yard debris and permission to entering private property. Mayor Dahlen said that the City could have a trailer available and depending on work load etc. The clerk will put a message about the date on the next UB and Karla’s number for contact.
- Tonia Wickum made the motion to approve the minutes of the regular council meeting February 12, 2019. Wendy Dauwalder seconded the motion. Motion to approve minutes passed with all voting ayes.
- Claims for March 2019 were presented to the council for approval. (Claims: check #15975-16008 & Payroll: Scott Ross made the motion to approve the claims submitted for payment. Shane Kenfield seconded the motion. Motion to approve claims passed with all voting ayes.
- The council reviewed the adjustments and journal entries made in February. Tina Neer made the motion to approve the adjustments and journal vouchers. Rachel Ghekiere seconded the motion. Motion passed with all voting ayes.
- Sheriff’s Office Report: Copy of report faxed to the City Office by Ellen and presented to the council.
- New Business:
Landfill Attendant- One application was received for the Landfill Attendant position, Donnie Heimbigner. Donnie had this position last year, and John Kleinsasser reported that he did a good job last year and as long as he can do Sunday’s on a consistent basis he would do well again this year. Tonia Wickum made the motion to hire Donnie Heimbigner for the summer landfill attendant position at $13.00/hour. Tina Neer seconded the motion. Motion passed with all voting ayes.
- 2019 BaRSAA Allocation- Council discussed different options for use of funds. Possibly the culverts by the school. Council will make a decision on a project next month so that the request and resolution can be passed to request funds.
- Old Business:
- Mayor Dahlen updated the council on the SRF Loan and Sewer Project. The slip lining should begin as the weather breaks, and the open dig will happen in the late summer early fall. The next conference call meeting is 3/25 and the Bond resolution will be on the agenda for next month.
- Additional Agenda Items: None
- Mayor Report: There was a meeting today in Havre with State DES and FEMA and the technical assistance meeting was completed.
- Water and Sewer Policies need to be updated. Start with water policy and begin looking into the EDU system. Sara Robbins offered her assistance to help with wording and researching.
- PWD Report: John Kleinsasser reported that there was a sewer plug and that 3 houses were affected. MMIA insurance has been notified and accepted. The lines need to be videoed and it would be a good assets to the town to have a the ability to camera these issues when they happen, Sarah Robbins suggested asking SRF, Anna Miller, if we can add it to the sewer project funding. Northside had a plug too, but this was found by monitoring the pump and staff was able to flush the line before any problems. There have been many water line freeze ups. The majority have been service lines. The guys are moving snow to get water running around town.
- Clerk update: Clerk Institute is in May. Jennifer Hawks gave the pool a $500 donation for a new basketball hoop.
- Council Report: Shane Kenfield wanted to know what to tell people about adjusting their water bill since we are asking them to leave their water run. If the come in and ask about it, Ashley will take their names and look at the extra usage and take it to the council next month. Concern about City workers entering houses to help thaw lines, but it is the easiest way to find out if it is the service line or the main. This will need to be looked at more when reviewing the policies.
- Tonia Wickum asked about Jerry’s testing. He has completed his CDL and will go to the Spring Water School in March and test for water.
- Rachel Ghekiere made a motion to adjourn the meeting. Tina Neer seconded. Meeting was adjourned at 8:25 pm.