These minutes remain unofficial until approved by the council at the next meeting. 

 

 Submitted by  Clerk/Treasurer

Regular Meeting

The Town of Chester Council held the regular meeting on April  

Members Present: Mayor James Dahlen Council persons Wendy Dauwalder, Tina Neer, Rachel Ghekiere, Scott Ross and Shane Kenfield

Members Absent:  Tonia Wickum

Staff Present:        John Kleinsasser (PWD)

                              Ashley Wickum (Clerk/Treasurer)

Guests: Terry Tyler

              Brad & Tessla Kantorowicz

              Bear Paw Development- Paul Tuss, Susan Brurud, Sara Strissel

  • Mayor James Dahlen called regular meeting to order at 6:04 pm
  • Public Comment: None 
  • Mayor Dahlen, moved Pool/Swim team agreement to the beginning of the agenda.
  • New Business:
  • Discussion-Pool/Swim team Agreement: Swim team president Brad Kantorowic met with John Kleinsasser, Terry Tyler and Ashley Wickum last week and reviewed the agreement.  Changes to the agreement were presented to the council.  One change added was that if the temperature is below 48* the swim team will not remove the tarp for practice.  If the temperature is above this they can practice.  Also, the Swim team president and the Public Works Director will work together the week before the meet to set up where dumpsters can be moved, along with the city dump trailer so that the garbage truck doesn’t have to run, and the swim meet has enough dumpsters to accommodate for the garbage.  The Swim meet is set for June 12th & 13th.   Swim lessons will tentatively be June 21- July 2nd.   Swim team coach, Tessla Kantorowicz is working with Ashleigh Byers to set up life guard certification to take place at the Chester pool June 2nd & 3rd.  This will make it easier for our life guards to get certified.  John will work with Tessla to make sure the pool is ready to go for this, weather permitting.  If the weather is cold this spring it could cause a problem.    Tina Neer made the motion to accept the Pool/Swim Team agreement as presented to the council.  Wendy Dauwalder seconded the motion.  Motion passed with all voting ayes. 
  • Bear Paw Development: Paul Tuss presented the council with copies of the Bear Paw Development’s annual financial report.  He also wanted to thank the Town of Chester for the continued participation in the program.  Paul introduced the Council to Susan Brurud, Community Development Director and Sara Strissel, Community Planning Director.  Susan Brurud discussed options with the council regarding both the options for the water treatment plant and for the waste water infrastructure.  There are currently funds available from the ARP, American Rescue Plan, for each Town/City.  This money can be used along with the RD Search grant to pay for a PER, which is the starting point for all grants that will be coming up in the next cycle.  A PER for both wastewater and water upgrades would benefit the community and five the town an accurate account of needed upgrades.  A basic PER is @ $50,00, both the ARP funds and the RD grant can be used to pay for a PER.  When Susan was talking with Chris Hayes, with Robert Peccia and Associates, they identified that the Wastewater system is in need of an entire system upgrade, and RD likes to see grants for whole projects.  The water treatment plan has the small PER that was done by RPA for the Filter Tech walk through, and shows many additional needs as well.  Sara talked about the Capital Improvement Plan and how updating this will help when applying for the additional grants and will reflect the needs of the community.  The Town is currently with the county for the growth plan and Sara will look at this to make sure it is relevant to the Town, however, having the updated capital improvement plan will be the main component for the Town.  Susan will help with the public meeting next month and then can start securing funds for the grants for the PER if the Town would like to go forward.  Ashley and James will get Sara the information they have for the capital improvement plan updates, and Ashley will work with Susan about the public meeting and the steps to move forward with the PER’s. 
  • Approval MMIA Insurance Election Form and Town Contribution: MMIA insurance rates will not go up for FY 2022.  Scott Ross made the motion that the town continue to offer the menu option, and that the towns contribution will remain equal to that of the Madison plan of $808.  Tina Neer seconded the motion.  Motion passed with all voting ayes. 
  • Approval of New Hires:
  • Landfill attendant- Tina Neer made the motion to rehire Donnie Heimbigner for the position of landfill attendant. Wendy Dauwalder seconded the motion.  Motion passed with all voting ayes.
  • Pool Manager- There were two applicants for pool manager. Kelli Nelson from Chester, and Cammy Taylor from MI.  Both applicants were very qualified for the position.  Discussion amongst the council.  Kelli will be gone for a couple of weeks during the summer, but can start immediately lining up lifeguards and getting ready for the summer.  Cammy wouldn’t be able to start until June 1st.  Council felt that having someone local would be most beneficial to get the pool up and running.  Shane Kenfield made the motion to hire Kelli Nelson as the Pool Manager.  Scott Ross seconded the motion.  Clerk asked for a starting wage.  Previous manager was at $16.00/hr.  Council agreed to keep the new manager at this wage.  Motion to hire Kelli Nelson as the Pool Manager with a starting wage of $16/hr passed with all voting ayes. 
  • Approval to advertise for summer help and lifeguards: Clerk Ashley Wickum will post for the positions of summer help and lifeguards. 
  • Approval of Building Permit- T. Tyler deck replacement & LMC Addition. Discussion, T. Tyler’s deck is a replacement and LMC is mostly and inside renovation.  Tina Neer made a motion to accept both building permits and no fee’s will be charged.  Wendy Dauwalder seconded the motion.  Motion to approve all building permits passed with all voting ayes. 
  • Old Business:
    1. Filter Tech/RPA WTP update: Filter Tech and RPA both sent information from the walk through that was completed last month of the WTP. The more accurate cost is in the information from RPA as this includes all costs associated with the project and would be at least 3 Million.  The kit alone from filter tech is about 1.6 Million.  Getting the PER is a good idea to see what kind of grants the Town might be able to get to help with this project. 
  • Shane Kenfield made the motion to approve the minutes from the regular council meeting March 10, 2021. Tina Neer seconded the motion.  Motion to approve minutes passed with all voting ayes. 
  • Claims were presented to the council for approval. Rachel Ghekiere made the motion to approve the claims submitted for payment.  Shane Kenfield seconded the motion.  Motion to approve claims passed with all voting ayes.
  • The council reviewed the adjustments and journal entries made in March. Tina Neer made the motion to approve the JV & Adjustments.  Rachel Ghekiere seconded the motion.  Motion passed with all voting ayes. 
  • Sheriff’s Office Report: will be emailed out to everyone
  • Mayor Report/ Additional Agenda Items: none   
  • PWD update: John Kleinsasser updated the council that Frank Leeds will be up this spring to finish the valley butters and some curbs that will be paid with BaRSSA funds.  He plans to have the sidewalk @ the park for the handicap assessable entrance to the pavilion completed as well.  Currently the doors at the park are able to go up and down as people using the park need them to.  If this becomes a problem then he will look them in an upright position.  Discussed the possibility of installing cameras and signs to deter vandalism of the building and doors. 
  • Clerk update: Ashley Wickum updated the council on the audit, and discussed that a budget amendment will need to be done in May/June to make sure that all funds are correctly reported. 
  • Council Report: Tina Neer wanted to clarify that additional items hauled to the landfill are charged at an additional rate if hauled out with a full trailer load (example, trailer is $30, washer on top of full trailer is an additional $18, if using a trailer to haul only a washer out it would only be $18). 
  • Scott Ross is wondering if we can figure out how to put a garbage by the playground area of the park, as there is a lot of garbage being left on the ground. John and the crew will see how/what can be done to make this work. 
  • Rachel Ghekeire updated the council that the trees at the Lion’s park that the beaver damaged have been cut down and removed.
  • Tina Neer made a motion to adjourn the meeting. Scott Ross seconded.  Meeting was adjourned at 7:44 pm.

 

 

 

Submitted by_______________________     Approved by_________________________                                                     Clerk                                                           Mayor

 

Special Public Meeting

 

The Town of Chester Council held a special public meeting on April 29, 2021  

Members Present: Mayor James Dahlen Council persons Wendy Dauwalder, Tina Neer, Rachel Ghekiere, Scott Ross, Tonia Wickum and Shane Kenfield

 

Members Absent: 

 

Staff Present:        John Kleinsasser (PWD)

                              Ashley Wickum (Clerk/Treasurer)

 

Guests:                        Bear Paw Development- Susan Brurud

                                    Robert Peccia & Associates- Chris Hayes

 

 

  • Mayor James Dahlen called the special meeting to order at 5:03 pm
  • Public Comment: None 
  • New Business: Bear Paw Development: Susan Brurud with Bear Paw Development presented the council with information regarding the RD Search grant and application process.  This grant may be used in conjunction with the ARPA funding that will be coming to the Town specifically for water and sewer projects as was discussed at the regular April council meeting.  Chris Hayes with RPA discussed the PER process and that they are good for a couple of funding cycles with minimal updates and or amendments.  By doing the PER’s the town will be ready for any future funding that comes available, as well as having a detailed needs analysis to go off of.  The Town will need to obtain more details on where we stand with the North Central Regional Water for the water PER.  Once the Town has both PER’s then a well-informed decision can be for future projects.  During the PER process the town will work with RPA to determine, sizes, phases, and strategies for the projects, and needs.  RD does like to fund large scale full projects so this is something to keep in mind.  As well as that construction costs are continuing to go up.  The mini-PER shows that it would be and estimated 4 million to do the Water Treatment Plant.  The town has a current contract with RPA, through 2023.  The previous rate increases help when securing grant funding.  Susan asked if the town is interested in any sort of storm water PER.  After some discussion, the council agreed that this would not be the best use of funds, if or when a storm water project needs to happen, the problem has already been identified, and this type of project can and would be budgeted for. 
  • Scott Ross made the motion to have Bear Paw Development move forward with the RD Search Grant application and to use the funds from the RD Search Grant along with ARPA funds to pay for a PER and environmental study for Water projects. The Town will use ARPA funds to pay for the PER and environmental study for Sewer projects.  Motion passed with all voting in ayes. 
  • Chris and Susan clarified that no action will be taken on the PER’s until funding is secured.     
  • Tina Neer made a motion to adjourn the meeting. Scott Ross seconded.  Meeting was adjourned at 6:00 pm.

 

 

 

Submitted by_______________________     Approved by_________________________                                                     Clerk                                                           Mayor