These minutes remain unofficial until approved by the council at the next meeting. 

 

 Submitted by  Clerk/Treasurer

 August 8, 2018

 The Town of Chester Council held their Budget Hearing meeting on August 8, 2018.

Members Present:        Mayor James Dahlen Council persons Wendy Dauwalder, Scott Ross, Tonia Wickum, and Shane Kenfield

Members Absent:       Rachel Ghekiere, Tina Neer

Staff Present:              John Kleinsasser (PWD)

                                    Ashley Wickum (Clerk/Treasurer)

Budget Hearing

  • Mayor James Dahlen called the budget hearing meeting to order at 7:01 pm.
  • No public comments
  • Tonia Wickum mad the motion to adjourn the meeting, Shane Kenfield seconded the motion. Motion to adjourn passed all present council members voting in favor. 

 

The Town of Chester Council held their Regular meeting on August 8, 2018.

Members Present:        Mayor James Dahlen Council persons Wendy Dauwalder, Scott Ross, Tonia Wickum, Shane Kenfield, and Tina Neer (came at 7:20 pm)

Members Absent:       Rachel Ghekiere

Staff Present:              John Kleinsasser (PWD)

                                    Ashley Wickum (Clerk/Treasurer)

 Regular Meeting

 Guests:                        North Central Montana Reginal Water System, Jody H., AE2s, Nate, KLJ, Tim, Shelby, Jade, Gary & Bill Hunt

 Mayor James Dahlen called the meeting to order at 7:02 pm p.m.

  • Mayor Dahlen moved the NCMRWS to beginning of the agenda.
  • NCMRWS:

AE2S, Nate reviewed the project, core system, interim services to help with compliance and the Towns capacity to serve as an Interim Water source.  Jody with NCMRWS, stated that the Authority has sought out legal counsel to research the Towns commitment to the system.  The Authority believes the Town is committed.  Requested that the Town might want to do the same.  Council person, Tonia Wickum does not think the Town reached the stage of being fiscally committed to the Authority.  A resolution in 2009 was signed, but as a contingency member.  Both parties will look through minutes to confirm this.  NCMRWS stated benefit would be that it would spread improvement costs across a larger number of people cutting the cost down. 

~Tina Neer entered the meeting 7:20 pm

Jody with the Authority said that it in reviewing the rate sheet, costs could be less than originally stated, but it would take about 18 months to get those update. 

Gary – Mayor of Shelby, wanted to know how the changes to the size of the proposed water plant could possibly affect Chester.  Town could continue to use the raw water line for irrigation/watering to help offset any chance of the Authority not having enough water for the Town.   

There is a onetime buy in that can be looked in at any time. The option is to Finance or pay the cost up front.    

The Mayor and council would like to know about rate prices for services and if the Authority can provide better water, and who will control the water.  What is the cost to the county, and where is the economic development that was promised to the community. 

Discussion about EPA regulations and improvement costs to the Towns water treatment plant.  At this point the Town is not comfortable selling water to the Authority without updating the Towns Water Treatment Plant, and a guarantee that those cost would be covered by the Authority.  The council will start having members attend the Authority meetings and revisit this issue at a later date once more information from the minutes has been collected. 

  • Tonia Wickum made the motion to approve the minutes of the regular council meeting July 11, 2018. Scott Ross seconded the motion. Motion to approve minutes passed with all voting ayes.
  • Claims for July2018 (beginning of FY 2019) were presented to the council. Tina Neer made the motion to approve the claims submitted for payment. Wendy Dauwalder seconded the motion.  Motion to approve claims passed with all voting ayes.
  • The council reviewed the adjustments and journal entries made in July. Scott Ross made the motion to approve the adjustments and journal vouchers. Tina Neer seconded the motion.  Motion passed with all voting ayes. 
  • Public Comment: None
  • Sheriff’s Office Report: Written account of calls for August. Also, reviewed the Interlocal agreement updates. 

New Business:

  • Adopt Budget FY19:

Tonia Wickum made the motion to approve FY19 Budget.  Scott Ross seconded.  Motion passed with all voting ayes. 

  • Assessment Letters to Dept. of Revenue:

Tina Neer made the motion to accept the assessment letters to Department of Revenue with no changes.  Tonia Wickum seconded.  Motion passed with all voting ayes

  • Resolution #112-2018 Fixing Mills FY19:

Tonia Wickum made a motion to accept Resolution #112-2018 Fixing Mills for FY 19. Tina Neer seconded.  Motion passed with all voting ayes. 

  • Resolution #113-2018 Fixing Emergency Mills FY19:

Tina Neer mad the motion to accept Resolution #113-2018 to Fixing Emergency Mills FY19.  Tonia Wickum seconded.  Motion passed with all voting ayes. 

  • Old Business: Sewer project will be going out to bid soon.
  • Additional Agenda Items: None
  • PWD Report: John Kleinsasser stated that the chlorine feeder at the pool quit and the contractor was coming up to fix it.  The chlorine analyzer went bad at the Water Treatment Plant and needs to be fixed as well.  The East shop addition is progressing well.   John talked to Choteau and they are doing sewer lining as well.  They received a couple of competitive bids, and are happy with their contractor
  • Clerk update: Dan Clark with Local Government Services will be in Shelby on August 28th.  Three Towns will be splitting the cost of this and all of the council is invited and encouraged to attend.  Ashley will email out the flyer. 
  • Council Report: Tina Neer wanted to make note that she didn’t want the water shut of nor does she have the ability to ask this for Anthony D’Orazio and his property at 210 West Jefferson Ave.  Staff will make sure requests come from property owners to avoid further incidents.    
  • Mayor Dahlen suggested at the July meeting that the council think about moving the skating part to the Northwest corner of the city park and the City selling the lots where the skating park is currently located, south of the City Office. Concerns were brought up about where to put snow if the lots south of the office are no longer available, possibility of damage to the park from the water for the skating rink and ways to avoid this.  Also questions about why to sell the lots if the Town does not need the money. 
  • Tina Neer made a motion to adjourn the meeting. Wendy Dauwalder seconded.  Meeting was adjourned.