These minutes remain unofficial until approved by the council at the next meeting.
Submitted by Clerk/Treasurer
The Town of Chester Council held the regular meeting on May 12, 2021
Members Present: Mayor James Dahlen Council persons Wendy Dauwalder, Tonia Wickum, Rachel Ghekiere, Scott Ross and Shane Kenfield
Members Absent: Tina Neer
Staff Present: John Kleinsasser (PWD)
Ashley Wickum (Clerk/Treasurer)
Guests: Terry Tyler
- Mayor James Dahlen called regular meeting to order at 6:02 pm
- Public Comment: None
- Rachel Ghekiere made the motion to approve the minutes from both the regular council meeting April 14, 2021 and Special Meeting April 29, 2021 with corrections on the regular meeting to the dollar amount under line 9 and spelling to gutters on line 17. Scott Ross seconded the motion. Motion to approve minutes passed with all voting ayes.
- Claims were presented to the council for approval. Discussion of budget amendment for the Sewer Project Fund to take place in June. Scott Ross made the motion to approve the claims submitted for payment. Wendy Dauwalder seconded the motion. Motion to approve claims passed with all voting ayes.
- The council reviewed the adjustments and journal entries made in April. Tonia Wickum made the motion to approve the JV & Adjustments. Rachel Ghekiere seconded the motion. Motion passed with all voting ayes.
- New Business:
- Boundary Relocate- Rudy Cicon: Rudy Cicon was unable to attend the council meeting so his wife Gail Cicon presented the Boundary Relocation for plat of the E1/2 Lot 17 and Lot 18 block 6 NW ¼ NW ¼ section 28, T32N, R6E, P.M.M. History on the lots is that property of both lots was in the family, however with the death of her father, who owned the shop, they have decided to sell the shop and in doing so move the property line 10 feet to the north. The change has been approved by the County Planner as well as the County Sanitarian, all gas & water easements are in place and Cicon’s will be filing the amendment to the plot at the courthouse 5/13/21 once approved by the Town Council. The council discussed the process for the relocations. This has been done in the past, and the last relocation the mayor spoke with the Town attorney, and the attorney’s advice was to continue the process as in the past. Cicon and Associates surveys and files the changes with the County. Rachel Ghekiere made the motion to accept the Boundary Relocation as presented to the council. Scott Ross seconded the motion. Shane Kenfield abstained from the vote. Motion passed with all voting ayes.
- Building Permits: There were two building permits for review.
- Mike Nelson- is going to pour two concrete pads, one in back and one next to his existing driveway. The one in back will go over his gas and sewer service lines. He is aware of this.
- CJI schools is building a bus barn. The building will be hooked to water and sewer. Clarification was made that the school is not in the flood plain.
Tonia Wickum made the motion to approve both building permits as presented to the council. Wendy Dauwalder seconded the motion. Motion passed with all voting ayes.
- Approval of New Hires:
- Summer Help-One applicant, Bryce Ghekiere, Life Guards- 7 applicants, Jenna Young, Cracie Cochell, Ty Backen, Abby Hall, Averie Mattson, Josh Nelson, and Angel Colbry. Wendy Dauwalder made the motion to hire all applicants. Summer help with a $0.50/hr. pay increase for returning a second year. All first-year lifeguards starting at $10.00/hr. and returning lifeguards receiving a $/.50/hr. increase in wages. Discussion, Pool Manager wages are set at $16/hr. and landfill attendant is at $13/hr. Landfill attendant wages will be discussed at budget time. Shane Kenfield seconded the motion. Motion to hire all new hires at set wages passed with all voting ayes.
- Old Business:
- Mayor Dahlen updated the council that he has left a message for Jim Zaddick for an update on the reginal water. The council agreed that in order to move forward we need to find out numbers and prices.
- Sheriff’s Office Report: was emailed out to everyone
- Mayor Report/ Additional Agenda Items: none
- PWD update: John Kleinsasser updated the council that Patty DeVries wants to fix the water lines going to her properties at 342 West Madison Ave and 334 West Madison Ave. Currently the two lines are connected in the yard with one connection to the main and each house needs to have its own connection to the main. They are having a hard time locating the lines, and where they are connected. John will work on locating the lines and determining if meter pits are needed. The water line for Jesse Anderson’s rental at 211 4th Street West currently crosses Patty DeVries’s property, John will talk to him about checking his easements and will also determine if a meter pit is needed for this line as well.
The curb stops at 514 3rd Street West and 11 School Drive had to be dug up as they would not turn to shut water off. The service line at 11 School Drive is lead and the property owner is fixing this. The council discussed lead lines in town and the potential of requirements in the future to locate and replace all lead lines.
The town currently has a contractor up who is bundling all of the scrap iron at the landfill. They will take cars if anyone has one that they need to get rid of. There is one located at 110 2nd Street East that is on the street and would be nice to get rid of. The property owner works at the Quick Stop and someone will talk to her about it.
- Clerk update: Ashley Wickum updated the council on the audit, and discussed that a budget amendment will need to be done in June to make sure that all funds are correctly reported. The RD apply application has been submitted. The all-class reunion Liberty County Community Development Committee would like to block of the streets by the park for a basketball tournament. They will stay in touch with the Town to make sure they use the correct paint when marking the streets.
- Council Report: The council inquired if John was still planning to retire from the Public Works Director Position the end of June. John confirmed that he is and Mayor Dahlen informed the council that Terry Tyler would be promoted to the position and has been working with John to learn the position. Scott Ross asked if the council needed an official letter of resignation, Mayor Dahlen said that having it in the minutes would be sufficient documentation of notice. The council asked Terry Tyler how it was going and Terry reported that it was going well and he is anxious to learn as much as he can before John leaves. Specifically on reports like the sewer which he hasn’t done before.
Tonia Wickum, Shane Kenfield, and Wendy Dauwalder are up for re-election for the Council. They will need to file for election before June 21, 2021.
- Rachel Ghekiere made a motion to adjourn the meeting. Wendy Dauwalder seconded. Meeting was adjourned at 7:50 pm.
Submitted by_______________________ Approved by_________________________ Clerk Mayor