These minutes remain unofficial until approved by the council at the next meeting. 

 

 Submitted by  Clerk/Treasurer

Public Hearing Budget Amendment

The Town of Chester Council held the Public Hearing- Budget Amendment meeting on June 9, 2021 at 6:00 pm.    

Members Present: Mayor James Dahlen Council persons Wendy Dauwalder, Tonia Wickum, Rachel Ghekiere, Scott Ross, Tina Neer and Shane Kenfield

Members Absent:

Staff Present:        John Kleinsasser (PWD)

                              Ashley Wickum (Clerk/Treasurer)

Guests: Terry Tyler

              Morb Wicks, Liberty County Commissioner

  • Mayor James Dahlen called the public hearing to order at 6:02 pm
  • Public Comment: None 
  • Rachel Ghekiere made a motion to adjourn the public hearing. Tonia Wickum seconded the motion.  The Public Hearing Meeting was adjourned at 6:03pm.

 

Regular Meeting

The Town of Chester Council held the Regular Scheduled Council meeting on June 9, 2021 at 6:04 pm.   

Members Present: Mayor James Dahlen Council persons Wendy Dauwalder, Tonia Wickum, Rachel Ghekiere, Scott Ross, Tina Neer and Shane Kenfield

Members Absent:

Staff Present:  John Kleinsasser (PWD)

                                    Ashley Wickum (Clerk/Treasurer)

Guests: Terry Tyler

              Morb Wicks, Liberty County Commissioner

 

  • Mayor James Dahlen called the regular meeting to order at 6:04 pm
  • Public Comment: None 
  • Scott Ross made the motion to approve the minutes from the meeting May 12, 2021. Wendy Dauwalder seconded the motion.  Motion to approve minutes passed with all voting ayes. 
  • Claims were presented to the council for approval. Wendy Dauwalder made the motion to approve the claims submitted for payment.  Shane Kenfield seconded the motion.  Motion to approve claims passed with all voting ayes.
  • The council reviewed the adjustments and journal entries made in May. Rachel Ghekiere made the motion to approve the JV & Adjustments.  Scott Ross seconded the motion.  Motion passed with all voting ayes. 
  • New Business:
  • Resolution #07-2020 Budget Amendment FY20/21- Scott Ross made the motion to accept Resolution #07-2020 as presented to the council. Tonia Wickum seconded the motion.  Motion passed with all voting ayes. 
  • Resolution #08-2020 Participation in Bear Paw Economic Development District- Tina Neer made the motion to approve Resolution #08-2020 as presented to the council. Rachel Ghekiere seconded the motion.  Motion passed with all voting ayes. 
  • Resolution #09-2020 Call for Election- Tonia Wickum made the motion to approve Resolution #09-2020 as presented to the council. Wendy Dauwalder seconded the motion.  Motion passed with all voting ayes.
  • Approval of Memorandum of Understanding for Lions Park- The Memorandum has not been received but is anticipated to arrive before the end of June. The Town is just a pass through for this money to the Lions Club.  The amount received is based on actual amounts approved, spent, and reported.  Scott Ross made the motion to approve the Memorandum of Understanding with the Lions Park when received as it has been in prior years.  Shane Kenfield seconded the motion.  Rachel Ghekiere abstained from voting.  Motion passed with all other council members voting ayes.  
  • Old Business:
    • Water and Sewer PER update- Ms. Morb Wicks, Liberty County Commissioner was present at the meeting. She updated the council that the County has meet with Bear Paw Development regarding funding through the Federal ARPA funds.  The county has one main project in Joplin that they can use the money allocated to the County on.  In meeting with Bear Paw representative, Susan Brurud, she recommended that the County work with the Town.  The county is looking to allocate a portion of their money to the Town as a match.  This will help the Town score more points for the Pot C competitive grants.  This is also a great demonstration of the community working together.  The County will use funds first for a maintenance project in Joplin, then will look at the possibility of providing match to the Town.  There are a couple of water/sewer districts in Liberty County that have approached the Commissioners regarding the funds.  The county will only be accessing pots A & B, they will not be seeking any funding through Pot C.  John Kliensasser updated the Council that the engineers were in Chester on June 8, 2021 to look over the water and sewer systems to gather information for the PER’s.  They looked at the lift stations that are deteriorating, the ford garage lift station needs new pipe to the wet well, man holes need to be replaced and cell #1 needs sludge removal.  The new water tower needs to be painted inside and out; the old towner needs to be painted on the outside.  The new tower needs a circulating pump to prevent it from freezing.  Fire hydrants need to be fixed.  The Scada system for both the water and sewer needs to be updated, and the town already has an estimate on the updating of the water treatment plant.  Terry Tyler took the engineers to the pumphouse at the lake to discuss needed repairs, such as reinforcing the bank with rock pylons, a new building and replacing pumps; The engineers suggested that the town provide water in a different way then we are currently doing so, and farmers will need to be aware that they will need to install cistrons, so that they don’t risk the chance of losing water pressure.  Chris Hayes with RPA has a list of records he needs for the application process and PER’s.  Waterlines are open dig projects unlike the sewer lines that can be pipelined. 
  • Sheriff’s Office Report: was emailed out to everyone
  • Mayor Report/ Additional Agenda Items:   
    • PWD update: John Kleinsasser updated the council that there has been vandalism at the park and the Sheriff’s department is working with the Town to catch the person/people responsible.  The walk-in door was destroyed, the Garden Club’s flowers were destroyed, urinating in the corner of the new large pavilion and graffiti on the bathroom doors.  The Sheriff’s department put a temporary camera up.  A Camera system is going to be needed.  John is working on getting a quote on cameras for the park, pool, water treatment plant, bulk water station, main shop, east shop, and lagoon.  A company from Chinook is coming up to look on June 10, and a company from Great Falls will be emailing a quote.  Putting up lights so that we can see into the buildings is going to be necessary as well.  
    • Frank Leeds is working on the Curb and Gutters and will work to get them done and open by the reunion on July 9-11.
    • The curb and side walk by Fraser’s Conoco station, 119 West Washington Ave, needs to be replaced, the sewer line was dug up so a 10–12-foot area will be the town’s responsibility and Fraser’s will do the rest.
    • One of the towns new employees has applied for a job with the State Highway department and they have already called for a reference check. The Town will most likely be looking for a new employee. 
  • Clerk update: Ashley Wickum reminded the council that Tonia Wickum, Shane Kenfield, and Wendy Dauwalder are up for re-election for the Council.  They will need to file for election before June 21, 2021. The RD Apply application has been completed, and the ARPA funds are available for request.  After talking to DIS, the backups they were doing are not sufficient and another option needs to be done.  There is a cloud option that is affordable and looks to be a good fit for the town.  Ashley will get this set up to start tomorrow.  There is on property, at 130 1st Street West that may need to be declared a nuisance property.  Ashley will talk to Bill Hunt about this.  There are two properties right now that have large bills to add to taxes.  BaRSAA special gas funds are available again this year, and a resolution will need to be passed in July to request them.  The pool is going well with Kelli Nelson as the pool manager, passes and lessons. There is a possibility of getting additional CPR supplies and garbage/sanitizing stations from the Hi-Line Health Foundation.   
  • Council Report: Rachel Ghekiere will be gone June 18-25th.  Shane Kenfield would like to look into a new computer management company as he is not happy with the services provided by DIS.  The fine print in their contract is contradicting to the services that were presented as part of the contract.  Wendy Dauwalder was wondering what the protocol is for curfew with young kids who are wondering around barefoot very early in the morning.  A call to the Sheriff’s office would be the most appropriate course of action.  Shane discussed camera’s and point to point options.  Council is in agreement that this should be a priority and if possible, to get it done before the end of the fiscal year.    
  • Shane Kenfield made a motion to adjourn the meeting. Rachel Ghekiere seconded.  Meeting was adjourned at 7:13 pm.

 

 

 

Submitted by_______________________     Approved by_________________________                                                     Clerk                                                           Mayor