These minutes remain unofficial until approved by the council at the next meeting.
Submitted by Clerk/Treasurer
August 9, 2017
The Town of Chester Council held their regularly scheduled meeting and budget hearing meeting on August 9, 2017.
Members Present: Mayor James Dahlen Councilpersons Tina Neer, Scott Ross, Rachel Ghekiere, Shane Kenfield, Wendy Dauwalder
Members Absent: None
Staff Present: John Kleinsasser (PWD)
Ashley Wickum (Clerk/Treasurer)
Guests: Tonia Wickum, Tia Jacobson, Jackie Ross
1 Acting Mayor James Dahlen called the budget hearing meeting to order at 7:00 p.m.
2 No public comment on the budget hearing. Tia Jacobson wanted to make sure that the council had the information from the extension office about chickens. James said that both he and the town office had received information from Jesse Fulbright.
3 Tina Neer made the motion to adjourn the budget hearing meeting. Shane Kenfield seconded the motion and it passed with all voting ayes.
4 Acting Mayor James Dahlen called the regular meeting to order at 7:03 p.m.
5 James Dahlen, was sworn into office as Mayor, and Ashley Wickum, was sworn into office as Clerk/Treasurer.
6 Tina Neer made the motion to approve the minutes of the regular council meeting of July 12, 2017. Wendy Dauwalder seconded the motion. There was discussion regarding the wording about lifeguards quitting. A parent wanted to make sure the council knew the two lifeguards had let the pool manager know that they would be leaving early. The parent was concerned about their reputations. Mayor James Dahlen has spoken to the parent and everything is okay. Motion to approve minutes passed with all voting ayes.
7 Tina Neer made the motion to approve the claims submitted for payment. Scott Ross seconded and the motion. Discussion about the cellular service was held. Shane Kenfield was wondering if Triangle Telephone could beat the current rate of Verizon. Shane will get a copy of the bill and look into this. Discussion about Hunt Law Bill and donation to BBQ for Noel & Penny Walston. Motion to approve claims passed with all voting ayes.
8 The council reviewed the adjustments and journal entries made in July. Rachel Ghekiere made the motion to approve the adjustments and journal vouchers. Tina Neer seconded and the motion to approve the adjustments and journal entries passed with all voting ayes.
9 Public Comment: Tia Jacobson again reiterated that she wanted to make sure the council had the information from the extension office about chickens.
10 Sheriff’s Office Report: None
11 Tonia Wickum was nominated to be appointed as Ward 3 Council member. Rachel Ghekiere made the motion to accept the nomination of Tonia Wickum to fill the position on the council board for Ward 3. Tina Neer seconded and the motion passed with all voting ayes.
12 Rachel Ghekiere nominated and made a motion that Scott Ross to be appointed as Council President. Tina seconded and the motion passed with all voting ayes.
13 Tonia Wickum and Scott Ross volunteered to serve on the BPDC Board. Rachel made a motion for Scott Ross to serve as the Council Member on the BPDC Board. Shane seconded this and the motion passed with all voting ayes.
14 Tonia Wickum informed the Council that the only change to the FY18 budget was the adjustment from two payments to one in the garbage fund for a garbage truck. It will take about 8 months to get the truck if the council decides to do so. US Bank is offering a 2.75% interest rate over 10 years. To raise the garbage rates takes 3 months. Rachel Ghekiere motioned to accept the FY18 Budget. Scott Ross seconded the motion. Discussion was had on clarifying where the money for the garbage truck would come from out of the garbage fund. Motion to accept the FY18 Budget passed with all voting ayes.
15 Shane Kenfield motioned to accept resolution # 103-2017 authorizing Ashley Wickum to STIP transactions. Tina Neer seconded and the motion passed with all voting ayes.
16 Tina Neer mad a motion to increase the Street Light Assessment $.02, from $.36 last year to $.38 this year. Rachel Ghekiere seconded and the motion to increase the Street Light Assessment by $.02 passed with all voting ayes.
17 Tina Neer made the motion to accept the letters to the Liberty County Treasurer, informing that the Street SID is finished and the Street maintenance amounts will remain the same. Wendy Dauwalder seconded and the motion to accept the letters to the Liberty County Treasurer passed with all voting ayes.
18 Tina Neer made the motion to request that unpaid water and sewer bills be added to property taxes assessed in November. Wendy Dauwalder seconded this. Discussion was had about abandoning the water lines and if there was a specific ordinance regarding this. Council will talk to Bill Hunt about this and put a resolution on September’s agenda to set this. The motion to add outstanding unpaid water and sewer bills to property taxes assessed in November passed with all voting ayes.
19 A Primary Election is unnecessary as there is only one candidate running. Scott Ross made the motion to approve the letter to the Liberty County Clerk requesting that the Primary Election be cancelled. Tina Neer seconded this and the motion passed with all voting ayes.
20 Resolution #104-2017, resolution of intention to cancel the November 7, 2017 General Election of Certain Municipal officers, would allow the cancelation of the election if there was no write in by Sept. 5th. Tina Neer mad a motioned to accept the resolution #104-2017, Intention to Cancel General Election, Shane Kenfield seconded and the motion passed with all voting ayes. Information regarding this can be obtained in the Town office.
21 Rachel Ghekiere made a motion to approve the letter to BPDC seeking assistance with the Study for the Storm Water, by Great West. Tina Neer seconded and the motion passed with all voting ayes.
22 The taxable value and available mills are up. Rachel Ghekiere made a motion to accept the Resolution #105-2017 fixing the tax levies for the various funds of The Town of Chester for the FY18. The certified value of a mill of $925.10 and requesting 144.62 mills. Wendy Dauwalder seconded and the motioned passed with all voting ayes.
23 There will be an appreciation/farewell BBQ on August 19, 2017 at 6:00 p.m. at the City Park for Noel & Penny Walston. The Clerk will put a notice in the Liberty County Times Monday August 14th.
24 MLCT will be in Great Falls September 27th-29th. Any council members and Town staff interested in attending can talk to the Clerk. Shane Kenfield may be interested and wants to see a schedule of events.
25 Old Business
26 The Chicken Ordinance- Scott Ross is getting more info, discussion about ordinance.
27 James Dahlen will talk to Judge Holly Frederickson about contacting our attorney.
28 John Kleinsasser (PWD) reported that the 2005 garbage truck would cost $55,000 to fix the control box should it go out. Has gotten 2 quotes for the new garbage truck. It will take about 220 days to build the truck. Went over quote from US Bank, and this is good through August. The first payment wouldn’t be until February. John Kleinsasser will work on getting the truck ordered as we don’t want to lose the interest rate through US Bank. The Council will vote on the purchase of the truck at the September meeting.
29 John Kleinsasser (PWD) reported that he has received two different estimates for the extension on the East Shop. There is a large difference in price. He’d like to look into how large of extension can be build / square foot. Request for proposals will be done at September meeting.
30 John Kleinsasser reported that he had received quotes on a new single cab pickup for $5,000 below what was projected at $30,000.
31 John Kleinsasser reported that that there was a water break that they believe was caused by the earthquake. They will start patching streets in September.
32 Discussion on street ordinances and reduced visibility on HWY 2 and 1st Street East where Stricks have put up new Bins. John Kleinsasser and James Dahlen will look at the measurements and talk to Stricks about this.
33 Tina Neer made the motion to adjourn. Rachel Ghekiere seconded and Mayor James Dahlen adjourned the meeting at 8:35 p.m.