These minutes remain unofficial until approved by the council at the next meeting. 

 

 Submitted by  Clerk/Treasurer

 

October 11, 2017

 

The Town of Chester Council held their regularly scheduled meeting on October 11, 2017.

Members Present:        Mayor James Dahlen Council persons Tina Neer, Scott Ross, Shane Kenfield, Wendy Dauwalder, Rachel Ghekiere and Tonia Wickum

Members Absent:       

Staff Present:              John Kleinsasser (PWD)

                                    Ashley Wickum (Clerk/Treasurer)

Guests:                        Tia Jacobson

 

  • Mayor James Dahlen called the meeting to order at 7:00 p.m.
  • No public comment.
  • Scott Ross made the motion to approve the minutes of the regular council meeting September 13, 2017 and minutes of the special council meeting October 3, 2017. Tonia Wickum seconded the motion. Motion to approve minutes passed with all voting ayes.
  • Tonia Wickum made the motion to approve the claims submitted for payment. Shane Kenfield seconded and the motion. Motion to approve claims passed with all voting ayes.
  • The council reviewed the adjustments and journal entries made in September. Rachel Ghekiere made the motion to approve the adjustments and journal vouchers. Wendy Dauwalder seconded and the motion to approve the adjustments and journal entries passed with all voting ayes. 
  • Sheriff’s Office Report: None
  • Assignment of Committees:
    1. Water/Sewer/ Garbage

Tonia Wickum

Scott Ross

Shane Kenfield

  1. Streets

Wendy Dauwalder

Scott Ross

  1. Administration

Tonia Wickum

Rachel Ghekiere

  1. Equipment

Scott Ross

Shane Kenfield

  1. Public Safety – Fire/Police/Lights and Ordinance Reviews

Rachel Ghekiere

Tina Neer

  1. Long Term Planning

Rachel Ghekiere

Tonia Wickum

  1. Parks and Recreation

Tina Neer

Wendy Dauwalder

 

  • Intent to Raise Garbage Rates: Discussed the intent to raise rates for in town garbage users, landfill fees, permit holders and PU.  Increase needs to be consistent across all areas.  And $5 increase would be 25%, $4 increase would cover cost of garbage truck and keep the increase down.  Increases would be: 

In town rates would increase $4/month, permit holders would increase at the same rate. 

In Town:        Current Rate:  $20/ month     Indented Rate:  $24/month

Permits:          Current Rate:  $240/year        Intended Rate:  $288/year

PU:                 Current Rate:  $216/ dump     Intended Rate:  $265/dump

LANDFILL CHARGES – Current

 

Grass Clippings……………………………………………………………….No Charge

Tree Branches…………………………………………………………………No Charge

FEES BELOW ARE ADDITIONAL CHARGES OVER AND ABOVE

NORMAL MONTHLY OR ANNUAL CHARGES FOR DISPOSAL

Pickup………..……………………………………………………..…….$20.00 per Load

Small Trailer………………………………………………………..……..$20.00 per Load

Dual Axle Trailer………………………………………………..…..……$70.00 per Load

Single Axle Truck w/Standard Sideboards…………………………….…$70.00 per Load

Large Single Axle or Tandem Axle Truck………………………………..$100.00 per Load

ADDITIONAL CHARGES FOR INDIVIDUAL ITEMS BELOW

Small Appliances (TV, Microwave, Space Heater, Etc.)………………………..$8.00 Each        

Large Appliances (Freezer, Refrigerator, Stove, Washer, Dryer, Etc.)…….…$12.00 Each

Over Stuffed Chairs……………………………………………………………$10.00 Each

Box Springs…………………………………………………………………..…$12.00 Each

Mattresses……………………………………………………..………….……$12.00 Each

Couches………………………………………………………..………………$12.00 Each

Carpets (10 x 12)………………………………………………………..…..….$12.00 Each

 

LANDFILL CHARGES – Intent to Increase 10-11-17

Grass Clippings……………………………………………………………….No Charge

Tree Branches…………………………………………………………………No Charge

FEES BELOW ARE ADDITIONAL CHARGES OVER AND ABOVE

NORMAL MONTHLY OR ANNUAL CHARGES FOR DISPOSAL

Pickup………..……………………………………………………………$25.00 per Load

Small Trailer…………………………………………………………..……$25.00 per Load

Dual Axle Trailer…………………………………………………….……$80.00 per Load

Single Axle Truck w/Standard Sideboards…………………………….…$80.00 per Load

Large Single Axle or Tandem Axle Truck……………………………….$120.00 per Load

ADDITIONAL CHARGES FOR INDIVIDUAL ITEMS BELOW

 

Small Appliances (TV, Microwave, Space Heater, Etc.)………………..……$10.00 Each        

Large Appliances (Freezer, Refrigerator, Stove, Washer, Dryer, Etc.).………$15.00 Each

Over Stuffed Chairs……………………………………………………………$12.00 Each

Box Springs…………………………………………………………..……..…$15.00 Each

Mattresses……………………………………………………..………….……$15.00 Each

Couches………………………………………………………..…………….…$15.00 Each

Carpets (10 x 12)………………………………………………………..…..….$15.00 Each

 

Tonia Wickum made a motion of Intent to raise the garbage rates as described above.  Scott Ross seconded it.  Motioned passed with all voting ayes. 

  • Waste Water Project RRGL Grant: Mayor James Dahlen updated the council on what needs to be done in order to use the RRGL grant money.  Identify the project and secure financing being the two biggest points.  Called Gary Swanson to go over the sludge removal cost analysis he sent.  It is very hard to speculate the cost, and the sludge needs to be done within 5 years if not sooner for cell #1.  John Kleinsasser will continue to make calls and get information on cost comparisons for this service.  It looks like current estimates are .10-.20 cents/gallon for sludge removal and approximately $500,000 for all 3 cells.  Called Michele Turville to ask questions regarding the grant.  It is through DNRC, and we need to know what the project is and secure funding.  Would have to have an engineer to oversee the project to use the grant money, and would want someone to do the permits and oversee the regulations of the application as it is a lot. The cost to do sludge removal and 2 runs would be over $700,000.  Discussion about how much City can afford to do.  Current sewer rate is $29.50 and would need to go up by at least $2 to cover a $650,000 project.  The last rate increase has paid for the lift stations, but bids would need to be obtained in order to know exactly how much financing would need to be obtained.  Item was tabled until more information can be gathered to make an informed decision on what the project should be and how much it will cost.    
  • East Shop Addition Proposal: Discussion on the east shop, this will be put on hold as the specs need to be adjusted to accommodate the taller equipment.  The building committee will work on these with the hope to start in the spring.  Possibility of doing the addition in phases and crossing budgets.  John Kleinsasser will work with the Mayor and the building committee to write up specs for the building so that bids can be obtained.   
  • Old Business: Garbage Truck Update:  Motion to accept Peterbilt bid of $224,200 was made by Scott Ross and seconded by Shane Kenfield.  Motion passed with all voting ayes.    
  • PWD Report: Lakeside was here cleaning the sewer.  There is a blockage of some sort behind the school rentals in the middle of the street going south towards the old tennis courts.  Also one behind the Mormon Church.  We will need to have these two areas videoed.  There is also a lot of tree roots behind the Assembly of God Church.  The last time videos were done was 04, 05, & 06.  They have to be cleaned before you can run a camera through.  Cleaning cost is @ .80-.90 cents/foot. 
  • Curb stop by Lesiaks’ mother in laws house is fixed.
  • Control person was up and now workers can dial in to the lake.
  • Will need warmer weather to clean the ponds.
  • Clerk update: Auditor’s will be here on October 25th
  • Council Report: Discussion regarding a letter from the Sheriff’s office and the Interlocal agreement. Mayor will work on a response. 
  • Airport board is working on a project with FFA funding, would open up land on the Gagnon addition.
  • Mayor would like to think about possibility of moving the skating rink to the park and selling lots across from the office.
  • Dog disturbance, letter will be sent.
  • Tina Neer made a motion to adjourn the meeting. Meeting was adjourned at 10:00 p.m.