These minutes remain unofficial until approved by the council at the next meeting.
Submitted by Clerk/Treasurer
September 13, 2017
The Town of Chester Council held their regularly scheduled meeting on September 13, 2017.
Members Present: Mayor James Dahlen Council persons Tina Neer, Scott Ross, Shane Kenfield, Wendy Dauwalder and Tonia Wickum
Members Absent: Rachel Ghekiere
Staff Present: John Kleinsasser (PWD)
Ashley Wickum (Clerk/Treasurer)
Guests: Bill Hunt, Michele Turville
- Mayor James Dahlen called the meeting to order at 7:00 p.m.
- No public comment.
- Tonia Wickum, was sworn into office as Ward 3 Council Member
- Scott Ross made the motion to approve the minutes of the regular council meeting August 9, 2017. Tina Neer seconded the motion. Motion to approve minutes passed with all voting ayes.
- Tonia Wickum made the motion to approve the claims submitted for payment. Tina Neer seconded and the motion. Discussion about the Normont bill for clarification. Motion to approve claims passed with all voting ayes.
- The council reviewed the adjustments and journal entries made in August. Shane Kenfield made the motion to approve the adjustments and journal vouchers. Scott Ross seconded and the motion to approve the adjustments and journal entries passed with all voting ayes.
- Sheriff’s Office Report: None
- Garbage Truck: Ashley Wickum updated the council on the US Bank Loan documents to purchase garbage truck. Tonia Wickum motioned to approve that James Dahlen sign all of the loan papers on behalf of the Town to purchase the garbage truck. Wendy Dauwalder seconded the motion. John Kleinsasser stated that he should have the estimates tomorrow. The motion passed with all voting ayes.
- Proposed postcard was presented to the council for the chicken ordinance survey. Discussion followed about who would get to vote and if it had enough information in it. It was decided that each resident would get one vote as it is a residential issue. More discussion about property values being affected for commercial owners. Bill Hunt, attorney, suggested that we do the survey as it looks on the card and then schedule a public hearing if there is interest. Tina Neer made a motion to send out the postcard survey to each property owner to have one vote. Scott Ross seconded it. Discussion about the cost and time to do this. Motioned passed with 3 to 2 in favor voting ayes.
- Shop Addition: John Kleinsasser informed the Council that only one person has called him back but that 3-4 people are interested in bidding on the shop addition. The city will do the dirt work and all of the building site prep along with the finish work. There was discussion about having to put this out to bid, Bill Hunt looked up the statue, and if it is greater than $80,000 it would have to be advertised for sealed bid. This item was tabled until later in the meeting so that Bill Hunt could get more information for us.
- Agenda was adjusted and Michele Turville presented next to the council on the Waste Water Project, RD Loan/Grant. This would be $71,000 in Grant money and over $1,000,000 in loan to go towards the Waste Water Project. Discussion with the Mayor and council members was had regarding the steep loan repayment and the allocation of the largest portion of money to reroute a sewer line that isn’t causing any issues. Other banks that have been contacted could offer competitive rates. The Mayor also met with the commissioners and discussed working together regarding the lines around the hospital. Michele Turville confirmed that the RRGL grant for $125,000 is there to use towards anything that was part of the original project regardless of taking the RD Loan/Grant. If accept the RD Loan/Grant the money that was put into fixing the lift stations could be used as match. The council was not in favor of accepting the RD Loan/Grant. Michele suggested bringing Gary Swanson in to discuss what needs immediate attention with the waste water and how to spend the $125,000 in RRGL grant money. There was no motion to accept the RD Loan/Grant, this agenda item was closed due to lack of motion. More discussion on how to proceed with the RRGL grant followed.
- Continued with agenda item shop addition. Bill Hunt informed the council that the garbage truck will need to be sent out for bid with specks. John Kleinsasser will ask Havre and Shelby how they did their call for bids. Tina Neer made a motion to get proposals/bids for the garbage truck. Shane Kenfield seconded it. The motion passed with all voting ayes. Tina Neer made a motion to get proposals for the shop addition, Shane Kenfield seconded it and the motion passed with all voting ayes.
- Bill Hunt presented on services questions. Discussion regarding abandoning water lines, statues setting prosecution fees and charges. Bill Hunt will also look for an ordinance about prosecution fees and wording.
- Old Business: MLCT conference is the end of September in Great Falls.
- PWD Report: Dale Wickum wants to pour two cement slabs and have at least two more trailers on his property. Discussion about how to proceed. It is a DPHHS and Health and Safety issue, the Clerk will contact Sarah Robbin, Sanitarian about how to proceed.
- Pool is drained, dry and ready for painting.
- The south pond has been drained and activated carbon has been added to clear up the taste and odor issue with the water. 2010 was the last time the pond was cleaned, they plan to clean it this fall. John has talked to the farmers to let them know that they may be out of water during this process.
- Clerk update: Final Budget report has been sent to the state, AFR information has been sent to Craig Shepard to be compiled.
- Council Report: Shane Kenfield reported that Triangle Telephone cannot compare to Verizon’s cost. Tonia Wickum brought up the garbage rates increase and this will added to the agenda for the November meeting with the intent to increase. It will take 3 months to complete the process. Scott Ross asked about the bins at Stricks Ag, they are fine, they are on their property line. If there are complaints they need to go to the Sheriff’s office. Scott Ross will attend the BPD meeting on the 21st.
- Scott Ross made a motion to adjourn the meeting. Tina Neer seconded. Meeting was adjourned at 9:16