These minutes remain unofficial until approved by the council at the next meeting. 

 

Submitted by  Clerk/Treasurer

 

July 12, 2017

 

The Town of Chester Council held their regularly scheduled meeting on July 12, 2017.

Members Present:        Mayor Noel Walston (by phone) Councilpersons Tina Neer, Scott Ross, Rachel Ghekiere, Shane Kenfield, Wendy Dauwalder and James Dahlen,

Members Absent:       None

Staff Present:              John Kleinsasser (PWD)

Guests:                        Tonia Wickum, Tia Jacobson, Andrew and Candy Tritt and Johanna Lesiak

 

 

1          Acting Mayor James Dahlen called the regular meeting to order at 7:03 p.m.

2         Tina Neer made the motion to approve the minutes of the regular council meeting of June 14, 2017. Wendy Dauwalder seconded the motion and it was passed with all voting ayes.

3         Scott Ross made the motion to approve the claims submitted for payment. Tina Neer seconded and the motion was passed unanimously.

4          The council reviewed the adjustments and journal entries made in June and some corrections for May. Rachel Ghekiere made the motion to approve the adjustments and journal vouchers. Wendy Dauwalder seconded and the motion carried.

5          Public Comment: Johanna Lesiak, pool manager, reported that 3 lifeguards quit leaving the pool very short of enough lifeguards to finish the year. Different options were discussed about the town paying $200 for certifications on lifeguards and them not completing the year. One option was that the $200 cost be withheld from their first checks and returned to them at the end of the season. Johanna Lesiak also requested that next year perhaps a paid office attendant could be provided. Mrs. Lesiak stated that 87 kids were in the pool today!

6         Sheriff’s Office Report: None

7          Five bids were presented for the Case W-14 Loader. They were as follows:

          a.       Lance McDowell – $2000

          b.      Damon Lalum – $2000

          c.       Doug Riggin – $1000

          d.      Tom Ophus – $3000

          e.       Global Agro Commodities – $10,000

Scott Ross made the motion to accept the bid from GAC. Tina Neer seconded and the motion carried.

8          An Interlocal Agreement was presented for approval. The Town uses the services of Holly Frederickson for city court issues and tickets. The agreement lays out the contracted service. Rachel Ghekiere made the motion to approve the agreement. Shane Kenfield seconded and the motion was passed unanimously.

9         Tina Neer made the motion to approve Resolution #102-2017 affirming participation in the Bear Paw Economic Development Program. The cost is $6250 for the year. Rachel Ghekiere seconded the motion and it carried.

10       Mayor Noel Walston’s resignation letter was read. This would be effective July 31st. The council reluctantly accepted the resignation with Scott Ross making the motion and Rachel Ghekiere seconding.

11       Rachel Ghekiere made the motion to appoint James Dahlen as Mayor effective August 1st. Tina Neer seconded the motion and it was passed unanimously.

12       The Preliminary Budget meeting will be held July 19th at 6:00 p.m. A committee will come in to assemble the budget on Friday July 14th at 6:00 p.m.

13       An engagement letter with Craig Shepherd was approved for year-end services and the annual report. Scott Ross made the motion and Rachel Ghekiere seconded.

14       The chicken ordinance will be tabled until September. An informal ballot will be sent with the September bills. The majority of the returned ballots will decide the issue of chickens in the town limits.

15       John Kleinsasser stated that a gentleman has requested a memorial in the Lions Park for two railroad employees killed in a train derailment in the early 1960’s just east of Chester. The council agreed that if Bob Mattson approves this it is fine with the council.

16       John Kleinsasser reported that the garbage truck has had some issues and he is looking into the cost to change out the rapid rail system and electronics. The old “Jaws” garbage truck is dead and Mr. Kleinsasser stated that he would like to throw about $7600 into the budget to purchase a 14’ dump trailer to pick up grass bags and branches with.

17       A hiring committee consisting of Tina Neer, Rachel Ghekiere and James Dahlen will meet to look at the applicants for the clerk/treasurer position.

18       Tina Neer made the motion to adjourn. Scott Ross seconded and the meeting was adjourned at 8:35 p.m.

 

July 19, 2017

 

The Town of Chester Council held their Preliminary Budget meeting on July 19, 2017.

Members Present:        Councilpersons Scott Ross, Rachel Ghekiere, Shane Kenfield and Wendy Dauwalder

Members Absent:       Mayor Noel Walston and Tina Neer

Staff Present:              John Kleinsasser (PWD)

Guests:                        Tonia Wickum

 

 

1          The Preliminary Budget meeting was called to order at 6:07 p.m.

2         The Preliminary budget was reviewed.

General Fund –

          1.      Spent more than received last year

          2.      Using some cash reserves this year of $86,934

          3.      Replacing the furnace for main shop/office

          4.      Purchasing a handicap table with cement slab for the park

          5.      Purchasing a standby pump for the pool

          6.      Paint the pool and/or pool house floor

Water Fund –

          1.      Received more than spent last year

          2.      Replacing 2 furnaces at WTP

          3.      Replacing valves at WTP and building some fence

          4.      Purchasing a portion of pickup, dump trailer and loader tires

          5.      Purchasing 50 radio read meter  and possibly a meter reader

Sewer Fund –

          1.      Received more than spent last year

          2.      Purchasing portion of pickup, dump trailer, loader tires

          3.      Lift station upgrades

          4.      Sewer main cleaning

Garbage Fund –

          1.      Spent more than received last year

          2.      Increasing garbage and landfill rates

          3.      Using some cash reserves $27,055

          4.      Purchasing some containers, and digging a pit

          5.      Down payment of $50,000 on new garbage truck and payments

SID Lights –

          1.      Using $1000 of remaining reserves and increasing assessment from .36 per sq ft to .38 per sq ft.

Street Maintenance –

          1.      Storm water PER –  DNRC and TSEP grants and $10,000 match

          2.      Purchasing portion of pickup, dump trailer, loader tires

Street SID –

          1.      This is the FINAL payment – July 1, 2017

          2.      We will transfer a reserve account to help make final payment

Capital Improvement Fund –

          1.      Money from sale of Bio Plant was deposited into this account

          2.      Using these funds to build a shop addition onto East Shop

 

3         Scott Ross made the motion to increase the 4 Utility Operators and Pool Manager wages by 75 cents, the Summer Landfill Operator by $1 and the Summer Mower by 50 cents. Rachel Ghekiere seconded the motion and it was passed.

4          Rachel Ghekiere made the motion to approve the Preliminary Budget as presented. Wendy Dauwalder seconded and all voted in favor.

5          Shane Kenfield made the motion to adjourn the meeting. Rachel Ghekiere seconded and the meeting was adjourned at 6:45 p.m.